There are currently two license models in use.
The first is the new license model SAP is implementing for all new customers, and is over time moving all existing customers to. It consists of three types of user subscriptions, ranked from highest to lowest:
- Advanced User
- Core User
- Self-service User
The second is the legacy model. It has seven types of user subscriptions, ranked from highest to lowest:
- SCM Enterprise User
- Standard Enterprise User
- SCM Team User
- Project Management Team User
- CRM Sales Team User
- Project Management Self Service User
- SCM Self-Service User
- Standard Self-Service User
Checking License Consumption
License consumption can be seen in your ByDesign tenant under the "Service Control Center - User Subscriptions" work center view.
Reducing License Usage
To reduce license usage a user's permissions need to be reduced. Locking or setting a user account out of validity will free up all licenses related to their account.
User permissions can be modified under "Application and User Management - Business Users" by searching for the user, selecting their account, then clicking "Edit">"Access Rights":
From there you can see all of the possible permissions, the license associated with a permission, and if it's assigned to the user:
To lock a user account so that no licenses are consumed select their account and hit "Lock User" from the "Application and User Management - Business Users" work center view:
You can also set a validity date for an account so that it expires by a certain date. This is done by editing the attributes for the account:
It is a joint effort with Navigator and SAP to make sure your license consumption is in compliance, since you are contractually obligated to only use licenses allotted to you. Please work with your Account Manager if you're in an over usage state and would like to purchase more licenses.